Article 1: Purposes for Processing of Personal Information
The Chamber processes personal information for the purposes as set forth below. In principle, the personal information will not be used for any purpose other than the purposes provided below, and the Chamber will take necessary measures, including obtaining prior consent, in case of any changes to the purposes of use.
- Operation and Management of Membership and Sponsorship program
- Contact and delivery of notices related to the Chamber activities including Annual General Meetings
- Promotions and communication updates relating to Chamber events and or events the Chamber is involved in
- Response to questions and grievance handling including complaints
Article 2: Items of Personal Information Collected and Method of Collection
The Chamber processes mainly the following items of personal information pursuant to consent of the Principal or applicable laws and regulations.
- (Mandatory) Name, email address, phone number, address, Company name, position / title and nationality
- (Optional) LinkedIn
- (Mandatory) Name, email address, phone number, address, Company name, position / title and nationality, name(s) of any additional individual members
- (Optional) LinkedIn
- (Mandatory) Name, email address, phone number and other information included in event registration forms
- (Optional) Company name, title, nationality and other information included in event registration forms
The above personal information will be collected through our homepage website (www.kiwichamber.com) or by electronic form e.g., Google Forms and) or by phone and or e-mail.
Article 3: Period of Processing and Retention of Personal Information
In principle, personal information of the Principal will be retained and used until such time the Principal withdraws from our membership or sponsorship or the purpose of collection and use of personal information is achieved, unless the retention of such personal information is required pursuant to applicable laws and regulations.
Article 4: Transfer of Personal Information to a Third Party
In principle, the Chamber does not process or transfer to a third party such personal information beyond the original scope without the prior consent of such Principal, except for the following cases:
- If the Principal has agreed in advance to the transfer of personal information; or
- If transfer of personal information is required or permitted under applicable laws and regulations, etc.
Currently, the Chamber does not transfer any of the Principal’s personal information to a third party.
Article 5: Delegation of Personal Information Processing
The Chamber delegates its personal information processing as below:
|Delegatee (Contact No.)||Delegated Country||Timing and Method of Personal Information Transfer||Personal Information To Be Transferred||Delegatee’s Purpose of Use and Period of Retention and Use|
Information is collected and stored when the member/sponsor clicks register on registration form. Information is stored for as long as the membership or sponsorship is retained.Method:
Information stored via industry standard 256-bit SSL encryption.
We collect such information only insofar as is necessary or appropriate to fulfill the purpose of the visitor’s interaction with us. We do not disclose personal data other than as described here. You can always refuse to supply personal data, however, doing so may prevent you from receiving our Services and may prevent you from engaging in other activities on the Site.Retention Period:
Information will be stored until such time the Principal withdraws from our membership, sponsorship, or closes their account.
Article 6: Rights and Obligations of Principal and Method of Exercise
- The Principal may exercise certain rights related to the protection of his/her personal information, including the request for access, correction, deletion or suspension of processing of personal information, against the Chamber in accordance with the PIPA and other applicable laws and regulations.
- The exercise of rights pursuant to Paragraph (1) may also be made by the Principal’s legal representative or delegatee. However, in such case, the Principal should submit a power of attorney as prescribed by the Enforcement Rules of the PIPA to the Chamber.
- The Chamber will immediately process or address the Principal’s exercise of rights in accordance with the PIPA and other applicable laws and regulations.
Article 7: Destruction of Personal Information
- In principle, the Chamber will immediately destroy personal information when the personal information is no longer necessary, such as when the purposes of processing such personal information are attained.
- When the Chamber destroys personal information, it will take measures to ensure that the information is not restored or regenerated.
- If the Chamber is required to retain personal information pursuant to applicable laws and regulations even if the retention period has lapsed or the purpose of processing has been attained, the Chamber will store and manage such personal information or personal information files separately from other personal information.
- If the personal information that needs to be destroyed is in the form of an electronic file, the Chamber will permanently delete such information in an irrevocable manner. Any other document, printout, letter and other recorded media will be destroyed by incineration or shredding.
Article 8: Measures to Ensure Security of Personal Information
The Chamber takes the following managerial, technical and physical measures necessary to ensure the safeguarding of personal information in accordance with the PIPA and the Network Act.
- Managerial measures: Establishment and implementation of an internal management plan, regular training of employees on personal information protection, etc.
- Technical measures: Management of the right to access the personal information processing system, installation of an access control system, encryption of unique identification information, installation of security programs, etc.
- Physical measures: Restriction on access to personal information storage medium such as the computer room and data storage room
Article 9: Matters Relating to Installation, Operation and Refusal of Automatic Personal Information Collection Devices
Consistent with most websites and standard industry practices, we gather certain information automatically. This information may include Internet protocol (IP) addresses, browser type, Internet service provider (ISP), referring/exit pages, the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system, date/time stamp, and/or clickstream data to analyze trends in the aggregate and administer the site.
We use analytical software to help us understand this information (e.g. Google tracking software). This software sends information to its licensor (Google, etc.). Other sites and companies may also use this software (ie. millions of companies use Google software and their analytics). As a result, the licensor (ie. the Kiwi Chamber) may collect information that, when aggregated by them, allows them to identify you individually. We have no responsibility for this collection and use.
Article 11: Collection of Opinions and Handling of Complaints
The Principal may file any complaint regarding his/her personal information with the Chief Privacy Officer (“Privacy Officer CPO”). The Chamber will provide a prompt and sufficient response with regard to the complaint filed by the Principal.
The Privacy Officer
c/o The Executive Director of the Kiwi Chamber
Phone: +82 (0)10 2782 5494